Secretary

Responsibilities and Tasks

The Secretary shall give notice of all meetings of the Club and of the Board of Directors and shall record and keep minutes of each annual meeting in permanent form. At least ten (10) days before each annual meeting of the Club, he/she shall mail via USPS or electronic mail to family members of the Club a list of all matters of business known to be on the agenda.  Prior to the annual fall meeting, this notice shall include the list of nominations for the Board of Directors and prior to the spring meeting this notice shall include the annual budget as proposed by the Directors.  He/she shall be the keeper of the Club seal.  He/she shall keep an accurate record of the names and addresses of all club members.

Members of the Board of Directors shall submit their monthly report to the Secretary in writing prior to the monthly meetings.  If unable to attend monthly Board meetings any activity to report shall be provided to the President for reporting at the meeting. 

All Directors shall maintain a notebook listing detailed job duties, performance time lines if needed, procedures, contacts, etc. to pass on to his/her respective replacement at the end of his/her term.